Apps & modules
Purchasing
Vendors, RFQs, purchase orders, and bills.
Purchasing is the mirror image of Sales: request, order, receive, and pay — with the goods receipt raising stock the same way a delivery lowers it.
The buying chain
- 1RFQ — ask several vendors to quote for what you need.
- 2Quotation — record what each vendor came back with.
- 3Purchase order — commit to the vendor you chose.
- 4Goods receipt — record what physically arrived; on-hand stock increases by those quantities.
- 5Vendor bill — the invoice from your supplier, which posts to accounts payable.
Vendors and control
- Vendor records hold contact name, email, phone, address and payment terms.
- Approvals gate orders above a threshold before they can be sent.
- Performance tracks delivery reliability and spend per vendor.
Bill numbers are allocated from a series shared with Accounting's vendor bills, so the same reference is never issued twice by two different modules.